Office Manager

Office
-
Full time

Alaan is in the process of making spend management and corporate expenses easy in the $3 Trillion+ Middle Eastern B2B payments market by bringing its product offering to high-growth companies and small businesses alike. These are often companies that are often overlooked by large banks and hence Alaan is here to serve them and make their lives simpler and aid their growth with our corporate cards and free-to-use expense management platform and is currently the leading player in the market.We aim to be a world-class brand serving the SMEs of the region by bringing Alaan into their lives and aiding in growing their businesses.



Overview:

We’re looking for an office manager who has excellent organisational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organisational efficiency by nurturing a positive, inclusive work environment.

Responsibilities:

  • Ensure office efficiency by maintaining office areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages.
  • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
  • Manage all aspects of space/infrastructure planning (e.g., moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
  • Help and support leadership and staff in the execution of assigned tasks, ensuring smooth operations and timely completion.

Required Skills and Qualifications:

  • Adaptable and flexible in a dynamic startup environment.
  • Strong multitasking, time management, and organizational abilities.
  • Excellent communication and interpersonal skills for building positive relationships.
  • Proficient with office software (e.g., Microsoft Office, Google Workspace) and quick to learn new technologies.
  • Proactive problem-solving skills, with attention to detail and resourcefulness.
  • Ability to maintain confidentiality and support leadership and staff effectively.

Location

Dubai

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