Alpha Star Shipping

About Alpha Star Shipping

Alpha Star Shipping is a leading logistics provider in the GCC, trusted by businesses across the region. From pharmaceuticals and aircraft parts to ship spares, Alpha Star specializes in time-sensitive shipments. Their services cover sea freight, air freight, land transportation, warehousing, and 3PL support, built for industries where timing is everything.

With a growing team and expanding operations, they’ve earned a reputation for reliability and responsiveness in a fast-moving industry.

The Problem

In freight and logistics, spending is constant and spread across functions like fuel for fleets, customs clearance fees, airport handling charges, vehicle maintenance, supplier payments, staff travel, and more.

For Alpha Star, managing these expenses was becoming increasingly difficult. Their finance team was juggling with a mix of Al Ansari prepaid cards, traditional credit cards, and petty cash reimbursements - across drivers, warehouse teams, and office staff.

Every transaction came with its own friction: physical receipts, shared OTPs, and manual reconciliations done on spreadsheets.

The system created more problems than it solved: drivers needed OTPs just to refuel the vehicles, slowing them down and putting card data at risk. Receipts were collected by hand and often late, or found missing or crumpled in the glove compartment. Fleet fuel spend had no built-in controls; tracking expenses by department, from warehousing to operations, was impossible in real time; and month-end close became a time-consuming chase across emails, Excel sheets, and WhatsApp receipts. 

The Solution

Alpha Star eliminated manual expense tracking by switching to Alaan’s corporate cards and automated spend management platform.

Now, every employee has their own virtual card linked directly to Alaan. Finance controls what can be spent, where, and by whom. Receipts are uploaded via the app, and any card with missing receipts gets auto-frozen until it’s resolved.

Corporate cards with built-in controls
Each employee has a dedicated Alaan card with preset limits and category-level restrictions. Drivers, for example, can only use their cards for fuel, nothing else.

Real-time visibility across teams
Every transaction shows up instantly on Alaan’s dashboard, categorized by employee and department. Finance no longer waits till month-end to understand what was spent.

Automated receipt tracking and card freezing
If a receipt isn’t uploaded on time, the card gets paused automatically, no manual follow-up required which increases receipt compliance.

2% cashback on international spend
Whenever the team travels abroad or pays for software subscriptions  Alpha Star earns 2% cashback, adding savings on top of control.

Conclusion

By moving to Alaan, Alpha Star gained more than just better visibility, they unlocked an entirely new way to manage spending.

Manual reconciliations are out, instant approvals and automated tracking are in. From field staff to operations, every team now has the means to spend responsibly with full transparency and zero bottlenecks.

The finance team no longer spends hours chasing receipts, manually reconciling expenses or cleaning up spreadsheets. Instead, they focus on what really matters: budgeting, planning, and keeping the company’s operations running at full speed.

Want to steer your company away from OTPs and spreadsheets? Go full throttle with Alaan. Book a demo today.